Events Kit - A guide for event organisers

Council requires the following documentation for events that are supported by Council or those that are run on Council land:

• Certificate of Currency Public Liability (Min $20million)
• Event Management Plan
• Risk Management Plan
• Emergency Response Plan
• Site Plan
• Letter of indemnity to be signed by the permit holders using Council land/facility
• Event evaluation

Other documentation that may need to be supplied includes:

• Temporary food notification
• Fire permit
• Permit to conduct activities on Council land
• Crowded Places Assessment (SAPOL)
• Traffic Management Plan
• Amusement devices (plant) / Inflatable amusement devices
• Event Budget
• Marketing plan
• Liquor license application information
• In-kind support calculator

Other useful information:

• Event Organisers responsibilities for Community Events using Public Toilets -  Mount Barker District Councils Toilet Block & BBQ Cleaning Schedule
• Tips for making events accessible for all
• Event Waste Minimisation Guide
• Replace the Waste website contains useful guidelines and planning tools on event waste management. You can also use the Green Industries SA Small to Medium Event Waste and Recycling Planning Tool.

Do you have a community activity you would like to promote?

If you have an event / activity you would like to promote, it can be added to Council's online Community Noticeboard. Simply fill out the online form and it will be submitted for approval. Once approved, it will appear on the community noticeboard calendar. If you would like to add a recurring activity, please contact Council.

Please note this is not a buy/swap/sell page.

To view the Section 33 notice, click on the event below for all roads and times affected.

The Community Event Support Program is offered once a year, usually in April/May for events scheduled in the next financial year.

Vibrant community events play a vital role in social connections, increasing visitations and economic development.  Through the annual Community Event Support Program, Mount Barker District Council provide assistance to community groups to deliver regional and local community events within the Mount Barker District Council.

If your group wants to host a regional or local community event, you are invited to read the Community Event Support Program Criteria as well as the Frequently Asked Questions to ascertain eligibility and develop your need for funding.

This grant round will offer regional events up to $5,000 and local community events up to $2,500 in financial support. In addition to the financial request, applicants are encouraged to forecast the in-kind support that will be requested from Council (i.e. event equipment, traffic signage, grounds preparation).

Council is committed to ensuring transparent and equitable investment across the district, however at times, the funds available may not allow us to support all events with a financial contribution. In these instances, there are ways which we can assist events with in-kind support. For example, instead of hiring event infrastructure such as marquees, signage and bunting, these items can be borrowed for free from Council.

Community Event Support Program Timeline

2023/24 Successful Applicants

SmartyGrants